Johnstone Supply, Inc., a national leading wholesaler of HVACR parts, equipment and tools has a Distribution Center in the Jacksonville, FL area.  We are seeking qualified HR/DC Admin Assistant.  Our Jacksonville facility is a fast paced operation that provides high level quality service to our Southern East Coast membership base.

Responsibilities include:

• Assists the HR Manager and FDC Manager in consistently implementing all Human Resources policies and procedures at the Florida Distribution Center by serving as the Human Resources Department representative in Florida. Manages Human Resources paperwork for the FDC by maintaining records and files on site, as well as submitting paperwork to the Corporate Office in a timely manner.
• Assists in managing employee relations programs to meet company objectives and legal requirements which may include: initial review of employee disagreements, sitting in on employee/manager meetings, conducting exit interviews, coordinating regular employee communication, conducting new employee orientation, and coordinating recognition and reward programs.
• Assists in hiring qualified employees by recruiting, interviewing, conducting reference checks, setting up drug testing, and coordinating other pre-screening activities. Maintains all files and records associated with the hiring process. Serves as the liaison between supervisors and temporary agencies in coordinating temporary staff.  
• Assists in the tracking and approval of employee leave requests in accordance with company policy by responding to employee requests for paperwork; recommending approval or denial of leave to the HR Manager; creating and maintaining records of all correspondence with employees as well as submitting paperwork to the Corporate Office in a timely manner; tracking leave hours available and used by employees; and ensuring prompt follow-up and communication with employees, managers, and the HR Manager.
• Assists the Corporate Finance Department in the administration of the Employee Retirement Plan at the FDC by coordinating the timely completion of 401(k) paperwork for new employees; assisting employees with 401(k) maintenance that includes address, contribution percentage and beneficiary changes; administration of the employee loan program; obtaining and communicating answers to general questions regarding the Employee Retirement Plan.
• Coordinates the administrative aspects of benefits programs for the Florida Distribution Center by coordinating the completion of paperwork for open enrollment, new or terminated employees, or other benefits changes and submitting paperwork to Corporate in a timely manner.
• Ensures weekly timesheets are completed accurately and in a timely manner by coordinating timesheet reviews with supervisors, submitting timesheets to Corporate, and taking action to correct any problems.
• Coordinates training as needed by the FDC Manager and Corporate HR Department such as HAZMAT, safety, new employee training, or supervisory training; researching and recommending training programs; and maintaining all training record s to ensure compliance (particularly with HAZMAT).  
• Coordinates the FDC Worker’s Compensation program and claims procedures, in compliance with safety and health requirements, by completing necessary paperwork and forwarding to the insurance carrier as well as the Corporate Office.
• Provides administrative support to the FDC Manager by screening phone calls, researching problems, providing information to callers collecting data, and other administrative functions.
• Performs back up support to the FDC Customer Service and Cycle Counting positions by becoming fully cross trained in those position duties.
• Responds to telephone inquiries to the FDC by: answering calls and forwarding them to appropriate staff.
• Maintains a professional atmosphere in the reception area by greeting and announcing visitors in a friendly, professional manner.
• Ensures employee leave and Paid Time Off records are accurate and up-to-date by submitting PTO and FMLA paperwork to Corporate HR, reviewing paperwork sent from Corporate, and resolving any questions or problems.
• Assists in ensuring all employee reviews are conducted in a timely manner by coordinating review processes with the FDC Manager; following up on paperwork; and submitting paperwork to Corporate.
• Stays current with human resource legislation and trends, particularly in the state of Florida, by participating in local and national education and networking opportunities, reading publications, and attending training.
• Ensures FDC Manager, Vice President of Supply Chain, and the HR Manager are informed of all personnel issues.

Ideal candidates will have:

The ideal candidate will have an Associate’s degree and 2-3 years relevant HR and/or admin experience, or equivalent combination of training and experience.  This position requires strong organizational skills, proficiency with Word and Excel, ability to work with confidential information and strong customer service skills.

Working for the Johnstone Corporate and Distribution Center team has its rewards.  We offer a competitive pay and benefits package, including:

• Paid Time Off
• Medical
• Dental
• Vision coverage
• 401(k) plan

We also take pride in creating a positive work environment where we work hard and accomplishments are recognized.   At Johnstone you’ll work with dedicated people that not only know their stuff, but also know how to have a little fun now and then!

Drug screen and background check required. EOE

No Phone Calls Please.